Board Meeting Minutes 8-26-24

Khalsa Family Services Board Meeting

Monday, August 26, 2024
5:00 PM

Khalsa Montessori School
Administration building
3701 E River Road, Tucson

The meeting was convened at 5:02 pm

Board members in attendance:
Guy Senese
Gurumeet Khalsa
Nirvair Khalsa
Fran LaSala (phone)

Nirvair announced that that school year is off to a good start and staff and students are excited to be back and are enjoying the new grass field.

Last month the board approved new bylaws and a new board member. We have some related business today —  a new organizational chart to submit to ASBCS along with the bylaws, and an update on board changes approved at the previous meeting. The organizational chart and related resolution were emailed to the board members for review before the meeting.

Nirvair presented the Organizational chart

–Guy moved to approve the organizational chart

–Gurumeet seconded the motion

–the motion passed unanimously

Nirvair explained that the new board member approved last month had to withdraw for medical reasons and the search for new board members continues. She read a new resolution to clarify that the board changes implemented at the last meeting, while still valid, will not take effect immediately as mistakenly stated in the previous resolution. Changes in board structure and board members will take effect at a later date, to be determined. There were no questions or comments.

— Gurumeet moved to approve the new resolution

–Guy seconded the motion

— the motion passed unanimously

Nirvair presented the resume of Lulu Camacho, head of school, for review as an additional charter representative. Currently Nirvair is the only charter representative for communicating with the Arizona State Board for Charter Schools and signing documents. ASBCS recommends having more than one charter representative and Lulu would be added to fill this need. 

–Gurumeet moved to approve Lulu Camacho as an additional charter representative

–Fran seconded the motion

–the motion passed unanimously.

Nirvair presented the new Title IX Policy for review. There have been changes in federal Title IX law with new requirements for implementation and training. The members had received the Title IX policies by email before the meeting and had no questions or comments.

–Fran moved to approve the Title IX Policy

–Guy seconded the motion

–the motion passed unanimously

Khalsa School has worked with Gian Educational Services LLC for consulting and oversight of facilities. Board members Nirvair and Gurumeet are members of the LLC and are related parties so they will not be voting on this vendor agreement to continue the schools work with Gian. 

–Fran moved to approve the related parties Consulting Agreement with Gian Educational Services LLC

–Guy seconded the motion

–Guy and Fran voted

    Nirvair and Gurumeet abstained from the vote

–Guy and Fran both voted in favor of the motion and the motion passed.

The meeting adjourned at 5:13 pm